Affiliated Independent Events

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Application Process

Please make sure you provide complete and accurate information in the application form. Only fully completed applications will be considered for Affiliated Independent Event status.

The applicant will receive a message confirming receipt of the application within one day and will be notified of the outcome within two weeks.

Please note that information provided in the application form may be used on the conference website for promotional purposes.

There are no fees related to an Affiliated Independent Event application.


Criteria

The following basic criteria must be met in order to be considered as an official Affiliated Independent Event:

  • The event must reflect and support the Conference Objectives and Principles and values of conference participation.
  • The event must take place between 1 May and 31 July 2018.
  • The event must take place outside of the conference venue, the RAI Amsterdam.
  • The event cannot be called a pre-conference (this terminology is reserved for official pre-conferences contracted for AIDS 2018).
  • The event must take place outside of the official AIDS 2018 programme hours, which are:
Monday, 23 July 2018:08:00 – 21:00
Tuesday, 24 July – Thursday, 26 July 2018:07:00 - 20:30
Friday, 27 July 2018:07:00 - 17:00

For more details, please review the Affiliated Independent Events Terms and Conditions.


Fields marked with an * are required.


Personal Details (from Conference Profile)

First name
 
Sietske
 
Last name
 
de Haan
 
Gender
 
Female
 
Organization name
 
Stichting Raymi Sambo maakt
 
Mailing address
 
Levantkade 137
 
Zip
 
1019 MJ
 
City
 
Amsterdam
 
Country
 
Netherlands
 
Email address
 
zakelijk@raymisambo.nl
 
Main Phone Number
 
+31624281583
 
Mobile number
 
+31 627390444
 
Fax number
 
 

Event Organizer

Website
 
 *
Organization/Organizer
 
 *
 
Organization type
 
 *
 
Country
 
 *
 
City
 
 *
 

Event Description

Event type
 
 *
 
Event name
 
  *
 
Event description
Please describe your event in under 150 words. This description will be included in the publication of the Affiliated Independent Event on the AIDS 2018 webpage and in the online programme. Find examples of previous Affiliated Independent Events here.
  *
 
Website
 
Facebook event page
 
Twitter handle / hashtag
 
Event logo
The logo must not exceed 150 x 600 pixels (Height x Width).
How to resize an image :
For Windows
For Mac

Target audience
 
 *
 

Event Location

Venue
 
 *
Address
 
  *
 
Zip code
 
 *
Country
 
 *
 
City
 
 *
 

Scheduling of Affiliated Independent Events

Affiliated Independent Events must be held outside the official conference hours and may take place according to this schedule.

Affiliated Independent Events may take place according to this schedule:

Pre-AIDS 2018

Sunday22 July 2018or earlier

During AIDS 2018

Monday 23 July 2018ending prior to 08:00 or after 21:00
Tuesday24 July 2018ending prior to 07:00 or after 20:30
Wednesday25 July 2018ending prior to 07:00 or after 20:30
Thursday26 July 2018ending prior to 07:00 or after 20:30
Friday27 July 2018ending prior to 07:00 or after 17:00

Post-AIDS 2018

Sunday28 July 2018and after

How to use the event scheduling tool

  • Click on the event date and corresponding start time and drag the cursor to the end time
  • Right click and choose Select Slot then save
  • To delete a selected time, click on the red cross and click OK in the pop-up window to confirm

How to use the event scheduling tool using Microsoft Edge

  • Click on the event date and corresponding start time and drag the cursor to the end time
  • Press enter then Save
  • To delete a selected time, click on the red cross and click OK in the pop-up window to confirm

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How does your event support the AIDS 2018 Conference Objectives? All Affiliated Independent Events need to clearly reflect and support the conference objectives. Please explain how your event supports / relates to them.
 
  *
 

Administration information

MISSING CALENDAR
Please enter the date, time, duration and name of your proposed event in this field in order to submit your Affiliated Independent Event application.
 
  *
*
 

The AIDS 2018 conference organizers reserve the right to approve or reject any Affiliated Independent Event application, and may decline a request, wholly or partially that, in its opinion, is not in keeping with the character or purpose of AIDS 2018. The conference organizers are not responsible for the final content or the organization of any approved event. The sponsoring company/organization is responsible for any planning and/or costs connected to their event. The sponsoring company/organization is responsible for the actions of its employees and/or agents. Failure of any company, non-profit organization, or working group, and its agents or employees to follow these guidelines may result in the loss of their ability to apply for Affiliated Independent Event status at future Conferences.